Efficient timesheet processing with timesheet management software

Accurately recording working hours or shifts and productivity metrics is crucial to the smooth running of a business.

Often, the simplest and most accessible method of recording this information is on paper timesheets and productivity record sheets. Yet manually transcribing physical timesheets is a repetitive and error-prone process.

ePC specialises in providing timesheet management software for employees and corporate organisations and timesheet software for recruitment agencies.

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  • next-logo
  • adecco-logo
  • monarch-recruitment-logo
How it works

With eTimeSaver, you can make processing timesheets an efficient routine function, not a time-consuming administrative burden. The timesheet management software enables recruitment agencies and corporate organisations to:

  • Automate timesheet capture directly into pay-and-bill systems
  • Capture hand-filled paper or faxed timesheets from employees, clients, and candidates
  • Improve the accuracy of manually transcribed time calculations
  • Reduce time and resources required to capture data by up to 95%
  • Instantly access timesheet images; fully searchable
  • Eliminate time spent retrieving paper copies and stapling to invoices

Design

structured daily and weekly timesheet templates in the easy-to-use Designer module

Capture

timesheet data whatever the method of delivery (fax, paper, web or eMail) for maximum efficiency

Extract

data using OCR, ICR, OMR, barcode, and logo recognition

Verify

the data to ensure only accurate results are captured

Export

data to your chosen database, application or payroll software for true integration

Archive

and retrieve timesheets securely and conveniently for total accountability

eTimeSaver saves time and staffing costs and delivers a rapid return on investment by contributing to improved operational efficiency and a healthy bottom line.

Additionally, the timesheet software for employees and recruitment agencies is tailored to your requirements and is scalable to support increasing demand and business expansion.

Benefits of timesheet management software

Some of the benefits of automating timesheet approval with TeleForm-based timesheet management software include:

Easy agency/employee timesheet creation

Create new timesheets and configure legacy forms with a drag-and-drop designer.

Add clear and simple field types and embed rules/logic to timesheets for accurate data capture.

Capture accurate data

With automation, every line item is sanity checked for time-based math errors and overlapping time periods with daily and weekly totals cross-checked.

This process results in fewer payment disputes and is guaranteed for every line item on every timesheet; a validation that is impossible with manual data capture.

Reduce manual data entry

Reduce manual data entry to less than 30 minutes per day!

eTimeSaver will capture data from a paper timesheet in under 20 seconds – about 5% of the time it would take the HR team to manually transcribe the timesheet.

Depending on the scanner throughput, the timesheet management software will scan and process thousands of paper timesheets per day.

Better management information

Capture both productive and unproductive time (e.g., downtime, waiting time) from timesheets and confidently set contract rates for future projects.

Quicker payroll processing

Automate timesheet capture directly into payroll software from handwritten paper or faxed timesheets.

Track billible time, bill clients and create invoices automatically.

Improve operational efficiency

The timesheet management software automates timesheet capture directly into payroll systems offering quicker time to completion from timesheet submission to payroll.

Meanwhile, businesses can easily monitor employee productivity/performance and the number of hours worked to eliminate additional payroll costs and deliver a healthier bottom line.

Eliminate paper storage

The digitisation of physical timesheets eliminates the requirement for manual filing in filing cabinets and storage boxes while saving the business money and releasing valuable floor space.

Automatic archival for reference or compliance

Get immediate access to timesheet data and images in a fully searchable, secure online repository.

Secure deployment

The timesheet system is installed on-premise, with no need to send confidential information to off-site scanning bureaus or processors, so it is much easier to comply with data protection laws.

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Next-Plc-logo

NEXT automates weekly timesheet processing at six UK distribution centres

“Automation of the bonus timesheet has been a major step forward. In the past, it took one person 2½ days a week to manipulate the data and manually key the information into payroll. We’ve reduced this time by almost two days already, but we anticipate further efficiencies in the next phase with a simple one-click upload of data to payroll.”

Richard Churchill, Productivity Support Manager, Next Distribution Ltd

Timesheet examples

Please see below for some examples of timesheet templates.

  • Next

    Weekly timesheet for production and bonus tracking
  • Monarch Recruitment

    Weekly timesheet for supply teachers
  • Midland Management Services Ltd

    Weekly timesheet
  • Morson Group plc

    Weekly timesheet
  • Blue Arrow

    Weekly timesheet
  • Badenoch and Clark

    Weekly timesheet
  • Premiere People

    Weekly timesheet
  • Anders Elite

    Weekly timesheet
  • Allegis Group

    Weekly timesheet
  • Stars
    With the new form, it’s an accumulative account of the working day and we now have instant visibility of where someone is working on a minute-by-minute, hour-by-hour basis. We can accurately capture the total minutes spent in housekeeping on Wednesday afternoon. This is an improvement from the old sheet and helps with the trade union requirements.
    Richard Churchill, Productivity Support Manager, Next Distribution Ltd
  • Stars
    When we first spoke to ePC, the pre-sales process was low-pressure and it always felt like they put our needs first. I think they actually said 500 timesheets is low volume and asked if we were sure we needed this…quite remarkable and very different to most sales teams I’ve encountered in the past.
    Andy Pitchford, Managing Director, MMS
  • Stars
    We have saved time and streamlined our process by implementing this impressive, simple-to-use and accountable solution.
    Chris McLeod, Systems Analyst, Adecco Group
  • Stars
    It’s liberating and frees our staff to do more meaningful work rather than manual data entry all week.
    Mae Andrews, Finance Director, MMS
  • Stars
    It’s been a pleasure working with you guys over the past few years and we are really grateful. The work you have done for us has helped shape our business into what it is today.
    Gez Quinn, Information Systems Developer, Clear Links
Case studies
midland-management-services-logo

MMS save 37.5 hours per week and reduce manual data entry by 80% with a TeleForm-based timesheet automation system.

adecco-logo

UK recruitment agency implements timesheet software to manage timesheets faxed by temporary workers, pay wages and bill clients.

monarch-recruitment-logo

Monarch Recruitment automates supply teachers’ school placement with a TeleForm-based timesheet processing system which integrates directly into pay-and-bill systems.

FAQs

We have listed below some FAQs about our TeleForm-based timesheet software. A full list of FAQs is available.

How eTimeSaver can help me?
Can you advise on timesheet design?
Will we need to change our existing timesheets?
How much does the system cost?
How soon can you install a solution?
How quickly can the system read timesheets?
I’m concerned about getting invoices paid. What data checks and validations can be carried out to improve speed and accuracy?
How quickly can the system read a timesheet?
Can the system only read handwriting?
How many timesheets can I scan in one batch?

Request a demonstration

Are you wasting valuable time on data entry for more than 200 timesheets per week? Do you spend hours rectifying inaccuracies and deciphering handwriting? Do you need to track productivity and job performance?

Are you in recruitment and looking for the best timesheet software for your agency to track billable and non billable working hours and manage client billing. Or are you a corporate business seeking time tracking software for employees?

If the answer to any of the questions above is yes, contact us today to book a demonstration of our TeleForm-based timesheet management software.

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    About ePC

    Trusted by Rentokil Initial, Next plc, and the British Council, ePC support organisations to replace manual, paper-driven tasks with data capture, workflow, and document scanning solutions that reduce manual data entry and automate critical tasks. Visit our website.

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    Address: PO Box 1578, Lightwater, GU20 5AR, United Kingdom
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