Employee timesheet software
In a corporate environment, paper timesheets can be used to record timekeeping, highlight absenteeism, track bonus time, productivity and much more.
Yet, the administrative burden associated with traditional paper timesheet processing includes manual data entry, missing information, illegible handwriting, and inaccurate calculations.
ePC specialises in providing employee timesheet software for corporate organisations seeking a more efficient method of capturing data from paper timesheets and exporting it to payroll.
Create structured daily/weekly/monthly timesheets that are optimised for accurate recognition – or use your existing employee timesheet template.
Easily build employee timesheets with embedded logic, integrate live data, and distribute by printing, faxing, emailing, and saving as PDFs.
The employee time tracking software allows you to capture timesheet data from scanners/MFPs, web, mobile, eMail and fax.
Once employees have submitted their timesheets, they need to be converted from paper into an electronic image either through a desktop scanner or direct from a fax line.
Once the images are captured, the timesheet software for employees will identify the paper based on the original template type.
At this stage, the image will undergo image pre-processing to confirm barcode readability, page size, presence of cornerstones etc.
After identifying a form, intelligent character recognition (ICR), optical mark recognition (OMR), and optical character recognition (OCR) technology will extract data from a scanned timesheet.
Simple rules such as alpha, numeric, dictionaries, date ranges, database lookups and mandatory fields will be checked at this stage with exceptions queued for human review.
If human verification is required, scanned images of any field or timesheet needing review are displayed for an operator to make instant decisions on borderline characters.
In this example, the operator is asked to decide if the highlighted character is the letter G or the number 9.
Export valid timesheet data
Once the process is complete, valid data can be exported to any required format (e.g., CSV. XLS, SPSS).
Archiving
For many organisations, it is important to archive scanned images for future reference or compliance reasons. To assist you, our web-based eStore system provides indexing, storage and retrieval of scanned timesheets and indexed data.
NEXT automates weekly timesheet processing at six UK distribution centres
“Automation of the bonus timesheet has been a major step forward. In the past, it took one person 2½ days a week to manipulate the data and manually key the information into payroll. We’ve reduced this time by almost two days already, but we anticipate further efficiencies in the next phase with a simple one-click upload of data to payroll.”
Richard Churchill, Productivity Support Manager, Next Distribution Ltd
-
With the new form, it’s an accumulative account of the working day and we now have instant visibility of where someone is working on a minute-by-minute, hour-by-hour basis. We can accurately capture the total minutes spent in housekeeping on Wednesday afternoon. This is an improvement from the old sheet and helps with the trade union requirements. -
When we first spoke to ePC, the pre-sales process was low-pressure and it always felt like they put our needs first. I think they actually said 500 timesheets is low volume and asked if we were sure we needed this…quite remarkable and very different to most sales teams I’ve encountered in the past.
-
It’s liberating and frees our staff to do more meaningful work rather than manual data entry all week.
Midland Management Services save 37.5 hours per week and reduce manual data entry by 80% with a timesheet automation system
” In addition to recording the time that workers spend on individual tasks each day, the new timesheet now identifies unproductive time on site, so I know how productive our teams have been over the last 12 months. We can carry out comparative time studies for similar tasks and then weigh that up against other mitigating factors. It’s very powerful and helps us make decisions. ePC has helped us implement a process change as well as a new system.”
Andy Pitchford, Managing Director, MMS
Trusted by Rentokil Initial, Next plc, and the British Council, ePC support organisations to replace manual, paper-driven tasks with data capture, workflow, and document scanning solutions that reduce manual data entry and automate critical tasks. Visit our website.
