Skip to main content

Timesheet software for recruitment agencies

In the recruitment industry, paper timesheets can be used to pay temporary workers and bill clients.

Yet, the administrative burden associated with traditional paper timesheet processing for payroll and client billing includes manual data entry, missing information, illegible handwriting, and inaccurate calculations.

ePC specialises in providing timesheet software for recruitment agencies seeking a more efficient method of capturing data from paper timesheets and exporting it to payroll.

Learn more
Schedule demo
Speak to an expert

03300 100 000

Request callback
adecco-logo
monarch-recruitment-logo

For recruitment agencies, clients and candidates will complete a paper-based agency timesheet containing start times, finish times and total hours worked for the week. Monitoring this time is crucial to make sure staff are recording their hours accurately for payroll and client billing. Once complete, the client will approve the recruitment timesheet and submit it to the agency for processing.

In many cases, the timesheets for recruitment agencies are faxed, scanned, or eMailed to a central location. To pay the worker, the recruitment agency must manually transcribe the data into their payroll system. The process is labour-intensive, time-consuming, and often lacks accuracy.

The solution to the challenges outlined above is recruitment agency timesheet software. Learn what the system can do for you below.

recruitment-agency-timesheet
Agency timesheet design

Create structured daily/weekly/monthly timesheets that are optimised for accurate recognition – or use your existing agency timesheet template.

Easily build recruitment agency timesheets with embedded logic, integrate live data, and distribute by printing, faxing, emailing, and saving as PDFs.

Read more
recruitment-agency-timesheet-scanning
Agency timesheet scanning

The timesheet software for recruitment agencies allows you to capture timesheet data submitted via scanner/MFP, web, mobile, eMail and fax.

Once temporary workers submit their timesheets, they need to be converted from paper into an electronic image either through a desktop scanner or direct from a fax line.

Read more
agency-timesheet-recognition-and-data-extraction
Agency timesheet recognition and data extraction

Once the images are captured, the recruitment agency timesheet software will identify the paper based on the original template type.

At this stage, the image will undergo image pre-processing to confirm barcode readability, page size, presence of cornerstones etc.

After identifying a form, intelligent character recognition (ICR), optical mark recognition (OMR), and optical character recognition (OCR) technology will extract data from a scanned agency timesheet.

Simple rules such as alpha, numeric, dictionaries, date ranges, database lookups and mandatory fields will be checked at this stage with exceptions queued for human review.

Read more
recruitment-agency-timesheet-scanning
Agency timesheet verification

If human verification is required, scanned images of any field or timesheet needing review are displayed for an operator to make instant decisions on borderline characters.

In this example, the total number of hours claimed does not tally with the operator asked to correct the data.

Read more
timesheet-data-export-and-archive

Agency timesheet export

Once the data meets your business rules and is 100% verified, it is exported to payroll systems or any required file format (e.g., CSV. XLS, SPSS).

Agency timesheet archiving

Permanent records of the timesheet images and indexed data can be stored for reference and archival in eStore.

Read more
adecco-group

Next-logo

Adecco Group

“We have saved time and streamlined our processes by implementing this impressive, simple-to-use and accountable solution”

Chris McLeod, Systems Analyst, Adecco

Read their story
Recruitment agency timesheet examples

Monarch Recruitment

Weekly timesheet for supply teachers
View form

Morson Group plc

Weekly timesheet
View form

Blue Arrow

Weekly timesheet
View form

Badenoch and Clark

Weekly timesheet
View form

Premiere People

Weekly timesheet
View form

Anders Elite

Weekly timesheet
View form

Allegis Group

Weekly timesheet
View form
    monarch-recruitment-handshake

    Monarch-logo

    Monarch Recruitment

    “Your ability to deliver results is second to none and your eMails always brighten my day as I know operational efficiencies are being created!”

    Mark Childe, Financial Controller, Monarch Recruitment

    Read their story
    Stars
    We have saved time and streamlined our process by implementing this impressive, simple-to-use and accountable solution.
    Chris McLeod, Systems Analyst, Adecco Group
    Stars
    It’s been a pleasure working with you guys over the past few years and we are really grateful. The work you have done for us has helped shape our business into what it is today.
    Gez Quinn, Information Systems Developer, Clear Links

      Request a demonstration of our timesheet software for recruitment agencies

      Are you an agency looking for recruitment timesheet software to support billable hours for temporary workers and client billing (pay and bill)?

      Are you wasting valuable time on data entry for more than 200 timesheets per week? Do you spend hours rectifying inaccuracies and deciphering handwriting?

      If the answer to any of the questions above is yes, contact us today to book a demonstration of our TeleForm-based timesheet management software.

        We will not share your details outside of our organisation and will only contact you to discuss your enquiry. Read our privacy policy.